Sync Your Listings

Riverr can be a powerful workflow app for your apparel business, but there is an important step that you will have to take in order to unlock all of the features that it has to offer.

When you integrate your ecommerce stores/shops to Riverr, it will automatically begin to import your listings from that shop to the “Listings” tab in Riverr. Although this is great, there is one problem: Riverr cannot interpret the products and images you plan on using for the orders that trickle through from the listings.

No need to fear, though, because we created an easy to use system that will help you map or sync each variation in your shop with Riverr. Once that is finished, Riverr will be able to create purchase orders for you instantly and generate items for your POD workflow that will increase efficiency tremendously and eliminate the errors. Not only that, but if you ever need a vacation or you have a printer break down, you will be able to send orders to Riverr to be fulfilled with a click of a button.

Alright, now that we know why we are doing it, lets move on to the how.

Step 1: Navigate to the “Listings” tab

This tab will take you to the “Listings Index Page,” Showing you all of your current listings, along with information letting you know which ones are and aren’t synced.

The green line that you see beside the second listing means that this listing is completely synced. When an order comes in, all variants have a product and a production image connected to them, so they will be added to the purchase order as well as the manufacturing workflow. If the line is yellow, this means that the syncing has started, but you have not filled out each variant yet. Make sure that you get to 100% “green” listings!

You will also notice that the synced listing has the option to be “Riverr Fulfilled or “Self Fulfilled.” Once listings are synced and you want to send some of them to Riverr, you can do this on an order basis or listing basis.

Step 2: Click on a listing and begin to fill out the options given

After you click on a listing, you will see the page below with a lot of empty fields.

We call these options “global options,” because they will help us narrow down the needs that we will have for each variant below.

  1. Printing Method
    • This is pretty self explanatory…you need to choose the method of printing that will be used for this listing.
  2. Fulfilled By
    • Option 1: “Self-Fulfilled.” This means you will be fulfilling the orders that come in from this listing.
    • Option 2: “Riverr-Fulfilled.” This means that Riverr will receive and fulfill the orders that come in for this listing. (Reminder: listings have to be 100% synced before Riverr fulfillment becomes an option.)
  3. Print Type
    • Option 1: “Print On Demand.” This option means that when an order comes in, a predetermined image will be assigned to the order. This will be the most common option in most cases.
    • Option 2: “Customized.” This option should be selected if the image is not set for the listing. One common use case for this is when there is a name that needs to be added to an image, which cannot be known until post order. The other common use case is when there are a lot of image options and you do not want to use up valuable variation options, which is common for many bachelorette listings. When an item is marked as “Customized,” the option to add images to the variations on the listing page is taken away and instead will be required when completing “Draft Orders.”
  4. Select Supplier
    • Here you will be asked to select an apparel supplier. After this is chosen, a new box will appear where you will select an item from that supplier that you would like to use for fulfillment of the orders that result from the listing. This is what we will use to generate your purchase order in the future. I know what you are thinking “but what if they are out of stock when I go to order the items??” Don’t worry! The items can be changed to a different supplier or even changed to a different product altogether when you are looking through the purchase order.
  5. Attach Printing Images
    • Here you will need to add every image you will need for this listing if it is marked as “Print on Demand.” You are also required to name it, and you will see why this is important in a minute.

Step 3: Sync the Variants

Yes, this part can be time consuming, but pay close attention to see how you can cut it down significantly.

The first line in the variations area is actually another set of global choices and variations.

The left columns are the variations that are brought in directly from your store. The names that you have given them should be showing here.

At the top, you will see “Variation 1” and so on. When you click on the drop-down, you will see a list of all variations within that column. If you choose one, it will filter that column to only show that specific type of variation, and any changes that you make will only affect the chosen variation. You will see in a minute why this can be very helpful.

Next, you will see the column named “Blank Product.” In this column, you will choose one of the blank products that you chose above underneath the supplier option. (If all of the chosen variants are the same blank product, then you can use the global choice to make all variations match the chosen blank product.)

After you choose the blank product, you can now move on to the product color. The dropdown will show you the specific color options that the chosen supplier offers for that product. (Once again, you can make this a global change if there is only one color being used or if you have a specific color chosen under the “Variation” filter on the left. )

Next, you will choose the size that matches the variation that you gave on the left.

You’re doing great! Just a few more! So next is the “Placement” column. Most of the time, this will be a single click for you using the global option and marking if it will be printed on the front, back, etc.

Last but not least, you will need to select the image that you want to add to the specific variant. (This image will be printed onto the item.)

And there you have it! Click “Save” at the top right of the listing, and then go back to the listings index page.

Note: Check to make sure that the listing you just completed has a “green” line beside it. If it is “yellow,” this means that you missed a variation and you will need to go back into the listing, find the variation, and add a value to it.

Your listing has now been synced to Riverr! Now when an order comes in from this listing, we will be able to use the data you have given to create purchase order lists, as well as categorize your order items in the production workflow.

Next, lets move on to orders.